Forms

Codes and Standards

  • Facility Decommissioning Standard
    The Facility Decommissioning Standard specifies the processes and minimum requirements for the decommissioning of spaces at the University of Saskatchewan. The Facility Decommissioning Standard is applicable to all faculty, staff, students, and visitors engaged in research, academic or other activities at University of Saskatchewan owned facilities and on its property.
  • Fire Safety Plan
    The Fire Safety Plan outlines measures and processes for the control of fire hazards, the orderly evacuation of university buildings in the event of a fire alarm, and the effective utilization of fire protection systems and equipment in university buildings.
  • Hazardous Energy Lockout Standard
    This standard outlines the responsibilities and minimum requirements and performance objectives for procedures, techniques, and methods to protect individuals from injury from the inadvertent release of hazardous energy when working with equipment and machines.
  • Hazardous Waste Disposal Standard
    The Hazardous Waste Disposal Standard specifies the processes and minimum requirements for the disposal of biological, chemical, and radiological waste generated from research, academic or other activities at the University of Saskatchewan.
  • Laboratory Safety Manual
    The Laboratory Safety Manual is intended to provide fundamental health and safety practices for faculty, staff and students working/learning in laboratory environments at the University of Saskatchewan
  • Minimum Standards for Building Occupancy
    The procedure herein is intended to ensure that all new and renovated buildings at the University of Saskatchewan meet minimum health and safety standards prior to occupancy.
  • Radiaiton Safety Code of Practice
    In accordance with the Radiation Safety Policy, the Radiation Code of Practice is the governing document in the administration of the Radiation Program at the University of Saskatchewan. The Radiation Code of Practice specifies the minimum requirements, roles and responsibilities for individuals working with nuclear substances or radiation devices for academics, research or other activities.
  • Workplace Hazardous Material Information System (WHMIS) Manual
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Procedures and Guidelines

  • Biosafety Cabinet Safety Guidelines
    This document is intended to provide information on proper use of a BSC.
  • Biosafety Permit Renewal Procedure
    This procedure outlines the processes to be followed by individuals to renew a biosafety permit at the University of Saskatchewan.
  • Biosafety Plan Guide
    The Biosafety Plan Guide is intended to provide instructions for new or existing permit holders on the development of their biosafety plan. The Biosafety Plan Guide has been developed to act as a companion document which outlines the instruction on how to complete each section of the Biosafety Plan template. Use the guide to help complete the Biosafety Plan Template.
  • Canadian Biosafety Handbook
    Canadian Biosafety Handbook, 2nd Ed., May 2016. The CBH is a companion document to the CBS that provides the core information and guidance on how the biosafety requirements outlined in the CBS can be achieved. The CBH is structured to systematically address the concepts required for the development of a comprehensive risk-based biosafety management program. The CBH provides general guidance for containment zone personnel rather than specific guidance or standard operating procedures (SOPs) for individual pathogens.
  • Canadian Biosafety Standard
    Canadian Biosafety Standard; 2nd Ed, March 2015. The CBS sets out the physical containment, operational practice, and performance and verification testing requirements to ensure the safe handling and storing of human and terrestrial animal pathogens and toxins. The CBS continues the vision of the CBSG by updating several requirements in a risk-, evidence-, and performance-based approach, as well as incorporating new information in the field of biocontainment engineering and information to support the full implementation of the Human Pathogens and Toxins Act (HPTA) and the Human Pathogens and Toxins Regulations (HPTR). On December 1, 2015, the CBS replaced the CBSG and is used by the Public Health Agency of Canada (PHAC) and the Canadian Food Inspection Agency (CFIA) to monitor and verify the ongoing compliance of regulated facilities with a licence for controlled activities with human pathogens and toxins or importing or transferring terrestrial animal pathogens.
  • Chemical Weapons Convention Reporting
    Safety Resources reports the university’s activities pertaining to the Chemical Weapons Convention (CWC). University personnel must review the three Schedules of the Convention and report to Safety Resources activity involving chemicals in the schedules.
  • Cold Room Cleaning and Maintenance Procedure
  • Compressed Gas Cylinder Safe Handling, Use and Storage
    The guide is intended to provide information on the safe handling, use and storage of compressed gases at the University of Saskatchewan.
  • Electrical Safety Guideline
    The Electrical Safety Guide for Non-Electrical Workers is intended to provide general electrical safety principles and best practices for faculty, staff and students in the course of work, research and academic activities where electrical hazards exist.
  • Ergonomic Equipment Procurement Guide
    Guidelines and listing of the university's preferred vendors from whom to order ergonomic equipment
  • Ergonomic Evaluation Guidelines
    A summary of the guidelines for ergonomic evaluation
  • Ergonomics - Office Self Help Manual
    This manual provides basic tools that will assist you in setting up and adjusting your office equipment to protect your health by reducing the risk of musculoskeletal injuries. It supplies practical advice on office tasks and workstation setup including material handling, ergonomic factors, stretches, and the nature of musculoskeletal injuries.
  • Ergonomics - Materials Handling Manual
    This document provides basic instructions that will allow you to work safely in the work environment, with the aim of reducing the risk of musculoskeletal injuries and protecting your health. It supplies practical advice on safe manual material handling, ergonomic factors, stretches, and the nature of musculoskeletal injuries.
  • Fieldwork and Associated Travel Safety Guidelines
    The following guidelines support the University of Saskatchewan’s Fieldwork and Associated Travel Safety Policy. These guidelines will help to ensure adherence to legal requirements for health and safety, protection of the environment and demonstrate due diligence. The Policy and subsequent procedures reduce risk, aid in accident prevention and ensure that emergency plans are coordinated and communicated.
  • Fieldwork Risk Matrix Assessment Guideline
    Use this form to help assess risk level of fieldwork activities. For additional assistance, contact Safety Resources 306-966-4675.
  • Hydrofluoric Acid/Hydrogen Fluoride Emergency Protocol
    This protocol specifies measures to protect yourself from exposure to hydrogen fluoride.
  • Incident Reporting Definitions and Instructions
    The University of Saskatchewan Incident Report form is to be completed by any person involved in an incident or near miss incident while engaged in activities at, or conducting work for the University of Saskatchewan. Incident Reports are intended to provide formal records of all incidents that have occurred at the University.
  • Monitoring Autoclave Efficacy
    The purpose of this procedure is to describe the monitoring of efficacy testing and the quality control of an autoclave with the use of biological indicators.
  • Occupational Acquired Allergies and Sensitivities Awareness Guideline.
    The document is intended to provide information on, and recommended health and safety guidance to eliminate or mitigate the potential development of occupational acquired allergies or sensitivities for individuals working and studying at the University of Saskatchewan.
  • Phlebotomy Guidelines
    The document herein outlines the recommended health and safety guidelines for performing phlebotomy on human subjects for research purposes at the University of Saskatchewan.
  • Prohibition of Toxic Substances Regulations and Reporting
    The Government of Canada outlines substances that are particularly toxic to the environment. When used in a university laboratory setting in quantities greater than 10g, the possession of these chemicals must be tracked and reported.
  • Radiation Safety Manual
    This manual is intended as a guideline for nuclear substances safety precautions.
  • Safety Management System Guidance Document
  • Wildlife Protocol
    Because of the proximity of the University of Saskatchewan to the South Saskatchewan River and to rural areas, it is not uncommon to observe wildlife on campus including skunks, raccoons, badgers, deer, foxes and even coyotes. In unfamiliar surroundings, an animal’s behavior can be unpredictable. An injured or ill animal can be very dangerous. The Wildlife Safety Protocol is intended to provide university personnel with a standard procedure for responding to wildlife encounters on campus.
  • Workplace Responsibility System
    The Workplace Responsibilities System formulates the University of Saskatchewan employee obligations according to The Occupational Health and Safety Act and Regulations. Health and safety obligations apply to all University employees, regardless of one’s affiliation or position. All employees are advised to read the Workplace Responsibilities System upon being hired, and to know where they fit in on the structure. Employees should also be cognizant of the fact that they may fulfill more than one role identified in the Workplace Responsibilities System.
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Forms and Templates

  • Biohazard Agent Transfer Notification Form
    With the implementation of the Public Health Agency of Canada’s (PHAC) Human Pathogens and Toxins Regulations and licencing process, individuals who wish to transfer biohazardous materials, domestically or internationally, must adhere to the following: - Notify the Biosafety Officer prior to the transfer of any biohazardous materials; and - Take reasonable care to be satisfied that: o Domestic recipient or supplier holds a current lisence through PHAC; or o International recipient or supplier will conduct any activities in respect of the biohazardous materials in accordance with any applicable biosafety and biosecurity standards and policies in the foreign jurisdiction. To adhere to the above, the Biological Agent Transfer Form must be completed. Once completed, submit the form to the Biosafety Officer (306-966-8496) at the Safety Resources, 150 Research Annex Building or email to safetyresources@usask.ca. For assistance or questions, please contact the Biosafety Officer.
  • Biological Materials Declaration Form
    The university requires principal investigators and/or faculty members who are working with any Risk Group (RG) 1 biological material(s) to submit a biological material declaration form. This form must be completed prior to using any new RG 1 biological material, which is not in your existing biological material inventory. Once completed, this form must be submitted to the Biosafety Officer at Safety Resources, 150 Research Annex Building, or email to safetyresources@usask.ca.
  • Biological Risk Group and Containment Level Assessment
    The Biological Risk Group and Containment Level Assessment form is intended as a tool to assist researchers in determining the appropriate Risk Group and corresponding containment level of biological agents proposed be used in research at the University of Saskatchewan.
  • Biosafety Authorized Worker Training Record
    After completion of the online Biosafety course, this form must be completed and submitted to Safety Resources
  • Biosafety Permit Amendment Form
    The university requires all researchers to obtain a biosafety permit for all work where biological materials, both non-infectious and infectious, are used, released, disposed, or stored in research and/or teaching facilities. The application form for a Biosafety Permit to use biological materials must be completed and submitted to the Safety Resources,150 Research Annex Building or email to safetyresources@usask.ca.
  • Biosafety Permit Application Form
    The University requires all researchers to obtain a biosafety permit for all work where biological materials, both non-infectious and infectious, are used, released, disposed, or stored in research and/or teaching facilities. The application form for a Biosafety Permit to use biological materials must be completed and submitted to the Safety Resources,150 Research Annex Building or safetyresources@usask.ca
  • Biosafety Plan Template
    This template is intended to assist biosafety permit applicants and permit holders develop a biosafety plan that is in compliance with the Occupational Health and Safety Regulations, the Public Health Agency of Canada (PHAC) Laboratory Biosafety Guidelines, and the Canadian Food Inspection Agency (CFIA) containment standards for facilities. Complete each section of the biosafety plan template. The biosafety plan should be commensurate with risk group and containment level requirements for the organisms, biological materials, or biohazardous materials to be used. The biosafety plan should address all organism(s), biological materials and biohazardous materials under the biosafety permit. Do not create a separate biosafety plan for each type of permitted material. Refer to the resources included in each section of the template for further information and to assist in the development of the biosafety plan. All procedures, documents, templates, and forms referenced in this procedure are in italics, and can be found on the Safety Resources website, safetyresources.usask.ca.
  • Chemical and Biological Inventory Template
    The Chemical and Biological Inventory template can be used to maintain your chemical and/or biological materials inventory within the lab. For assistance, please contact Safety Resources at 966-4675.
  • Driver Authority Form
    Anyone driving on behalf of the university must be authorized. Employees must complete this form and submit to supervisor. Students must be approved through the Risk Management office (fax 306-966-8676)
  • Equipment Release Form
    It is the responsibility of supervisors in charge of the facility to ensure that any equipment and areas associated with said equipment being serviced, disposed of, relocated or transferred is appropriately cleaned and decontaminated prior to permitting any work by external parties. Complete the Equipment Release Form and attach the form to the equipment in question or provide the form directly to service personnel. Failure to complete this form or comply with this procedure will lead to refusal to access the area or handle the equipment in question.
  • Eyewash Testing Log & SOP
  • Facility Decommissioning Certificate
    Upon completion of the decommissioning of a space(s), the following certification and authorization process shall be adhered to. The responsible party shall complete and sign a Facility Decommissioning Certificate form and submit the signed form to Safety Resources (safetyresources@usask.ca; Room 150 Research Annex building). Safety Resources will conduct post-decommissioning inspection for compliance with university and legislative requirements. Upon a satisfactory inspection, Safety Resources will sign the Facility Decommissioning Certificate. The Facility Decommissioning Certificate is to be submitted to the college/division/department/unit head for final signature. Safety Resources will direct that all hazard warning signs, licences, permits or certificates then be removed from the space(s), and discarded. Once a Facility Decommissioning Certificate has been issued, the space(s) is deemed safe and can be renovated, repurposed or demolished. A copy of the signed Facility Decommissioning Certificate shall be maintained by the college/division/department/unit and be made available to other parties upon request who will be working in the space(s).
  • Fridge-Freezer Approval Request Form
    The University requires approval from Safety Resources prior to purchasing fridges or freezers. Email completed form to safetyresources@usask.ca
  • Nuclear Substance Permit Application Form
    The University requires principal investigators and/or faculty member to obtain a permit prior to possessing and/or commencing work with nuclear substances or devices. This permit application form must be completed and submitted to the Safety Consultant (Radiation), Safety Resources, 150 Research Annex Building or email safetyresources@usask.ca
  • OFF-CAMPUS ACTIVITY SAFETY PLAN
    Template to create your own off-campus activity safety plan. For more information or assistance, contact patrick.hauser@usask.ca
  • Risk Assessment for rDNA-GMMO-transgenics form
    The university requires principal investigators and/or faculty members who are working with any recombinant DNA, genetically modified microorganisms, and/or transgenic plants/organisms to complete the Risk Assessment for rDNA/Genetically Modified Microorganisms (GMOs) Form. This form must be completed and submitted to the Biosafety Officer, Safety Resources, 150 Research Annex Building, or email to safetyresources@usask.ca.
  • General Standard Operating Procedure (SOP) Template
    Standard Operating Procedures, also known as a SOP is a written document or instruction detailing all steps and activities of a process or procedure to ensure that there is consistent results for the same process. An SOP would also identify any hazards and ensure they are addressed to prevent an injury.
  • Self Inspection Checklist Master Registry
    The Inspection Checklist Master Registry is intended as a tool for the campus community to facilitate the development of customized self-inspection checklists. The registry contains numerous inspection items grouped into tables by subject matter. The list is not exhaustive, so users should feel free to add or remove inspection items to the inspection checklist as required.
  • Site Specific Training Record template
    This template is to be used to document that individuals have read and understood any course and/or training materials. Keep this document as part of your training records.
  • 24-hour contact information
    Emergency contact information template to be posted in laboratories
  • TLD Dosimetry Request Form
    Staff working with high energy beta emitters or gamma emitters are usually required to wear a thermoluminescent dosimeter (TLD) to monitor for any radiation exposure. If one fits this criteria, this request form is required to be completed. Fax or mail the completed form to 966-8394 or Safety Specialist (Radiation), Safety Resources, 150 Research Annex Building or email safetyresources@usask.ca
  • Incident Report Form (Public)
    If involved in an incident while at the University of Saskatchewan, please complete the Incident Report Form.
  • Vaccination Waiver Form
    Immunization may be required or recommended for individuals working with potentially infectious biological materials. This is dependent on the type, area, and hazards associated with the individual’s particular work. Immunizations are available for agents; for example, Rabies, Hepatitis A and B viruses, and Tetanus. Principle investigators are responsible for providing information regarding the risk versus benefits of any immunization that is available for their staff or students, retaining documentation of all discussion and copies of all hand-outs. The subjects must be encouraged to address any concerns with their personal physician prior to completion of the Waiver Form. Please fill out the following form to verify that information was provided regarding the vaccine and whether or not it was administered and submit it to the Biosafety Officer, Safety Resources, 150 Research Annex Building or email safetyresources@usask.ca
  • WHMIS Labels All
    The following templates are for WHMIS workplace labels representing the six classes and eight divisions of the Workplace Hazardous Materials Information System. The templates which are required for your labeling purposes can be downloaded to your personnel computer. Each label has precautionary statements and a reference to material safety data sheets. There is also space where the product identifier can be typed in and the labels can then be printed off on an Avery 5160 template (30 labels per page). Each label also includes the class symbol.
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